Chromebooks

CHROMEBOOK CARE

The student agrees to properly handle and care for the Chromebook while in possession of it. The student shall not attempt to damage, open, repair, or, in any way, alter any part of the Chromebook. Personalization of the Chromebook and tampering with existing identification labels/stickers is strictly prohibited and considered vandalism. The checkout includes a Chromebook and charger. Both the Chromebook and charger must be returned in the same condition you received it. If any component is damaged while in the student’s possession, users can return the Chromebook to the campus library and receive a loaner Chromebook, subject to availability.

GENERAL PRECAUTIONS

No food or drink should be near a Chromebook
Cords, cables, and removable storage devices must be inserted and removed carefully with Chromebooks.
Never leave Chromebooks unattended.
Never leave Chromebooks inside a car where high temperatures can damage them or they can be easily stolen.
Do not use or install any software or operating systems. Virus protection and updates are built-in and require no actions on students’ part.
Heavy objects should not be placed on top of Chromebooks.
Do not store Chromebooks with the screen open.
Make sure there is nothing on the keyboard before closing the lid (like pens, pencils, etc).
Clean screens with a soft, dry microfiber cloth or anti-static cloth-no cleaning solvent.

PERSONALIZING THE CHROMEBOOK

Chromebooks must remain free of any decorative writing, drawing, stickers, paint, tape, or labels that are not the property of AISD Schools. Spot checks for compliance will be done by administration or AISD Technicians at any time.

Students may add appropriate music, photos, and videos to their Chromebook. Personalized media are subject to inspection and must follow the AISD acceptable use policy.

Chromebooks will be labeled in the manner specified by the school. Chromebooks can be identified in the following ways:

Record of the serial number and AISD asset tag
Individual’s Google Account username

Under no circumstances are students to modify, remove, or destroy identification labels.

STORING YOUR CHROMEBOOK

When students are not monitoring their Chromebook, they should be stored in their lockers with the lock securely fastened. Nothing should be placed on top of the Chromebook when stored in the locker. Students need to take their Chromebook home with them every night. The Chromebook is not to be stored in their lockers or anywhere else at school outside of school hours. The Chromebook should be charged fully each night at the student’s home. Chromebooks should never be stored in a vehicle.

Students are responsible for securely storing their Chromebook during extra-curricular events.

Under no circumstance should a Chromebook be stored in unsupervised areas. Unsupervised areas include the school grounds and campus, the cafeteria, unlocked classrooms, library, locker rooms, dressing rooms, hallways, bathrooms, extra-curricular bus, in a car, or any other entity that is not securely locked or in which there is no supervision.

Unsupervised Chromebooks will be confiscated by staff and taken to the Principal’s office. Disciplinary action will be taken for leaving a Chromebook in an unsupervised location.

Checking Out a Chromebook

This Chromebook Checkout Agreement must be signed by the student and a parent/guardian and returned before checkout. Anna ISD allows students to use District Chromebooks on or off school property. District Chromebooks are to be used as a productivity tool for school-related business, curriculum enhancement, research, and communications.

Fill out the Chromebook Agreement Form (both parent and student signatures required)
Take the form to the campus library.
Library personnel will check out Chromebook and the charger.

Repairs/Replacements Information & Fees

Chromebooks Undergoing Repair

If repair is needed, the school reserves the right to refuse to provide a loaner Chromebook.

Repaired Chromebooks will end up with the original factory image as first received. It is important that students keep their school data synced to cloud drives so documents and class projects will not be lost. Personal information that cannot be replaced should be kept at home on an external storage device.

Parents will be charged for Chromebook damage that is a result of misuse or abusive handling. Parents will be billed for parts and labor.

Lost or Damaged Device and Accessories

A Chromebook or any of its accessories that are lost (whereabouts unknown) or damaged is the responsibility of the student and parent involved in the loss of property. The user will not be given another device or accessory to use until the replacement cost of the lost/damaged device or accessory is paid to the school.

Fee Schedule
Screen Replacement...........$80.00
Cord Replacement..............$10.00
Charger Port Obstruction.....$40.00
Device Replacement..........$250.00

Usage

Users are expected to follow all laws, including copyright laws. The sharing or transferring of copyrighted materials with this Chromebook is prohibited. While the district maintains the right and will monitor the use of this Chromebook, parents/guardians are also responsible for monitoring the use of this device. Internet filtering and antivirus software on the computer may not be disabled for any reason. If the student does not follow these guidelines, access to the Chromebook will be revoked.

Students will log into their Chromebooks using the Anna ISD issued Google account.
Students should never share their account passwords with others.
A WIFI connection is required for the majority of Chromebook use.
Students are bound by the Anna ISD Acceptable Use policy, Chromebook agreement, and all other guidelines in this document whenever they use their Chromebook.
It is recommended that students not carry the AC Adapter power cord (charger) to school. If fully charged at home, the battery will last throughout the day.
All students are required to take their Chromebook home each night throughout the school year for charging. Chromebooks must be brought to school each day in a fully charged condition. Students need to charge their Chromebooks each evening. Repeat violations of this policy will result in a referral to administration and possible disciplinary action.

The district utilizes an Internet content filter that is in compliance with the federally mandated Children’s Internet Protection Act (CIPA). All Chromebooks, regardless of physical location (in or out of school), will have all Internet activity protected and monitored by the district. If a website is blocked in school, then it will be blocked out of school. All school devices are monitored and filtered 24/7. Any attempts to access inappropriate content will result in disciplinary action.

Technology Acceptable Use

General Guidelines

Students will have access to forms of media and communication which is in support of education and research and in support of educational goals and objectives at AISD. Access to media and communication beyond these specific uses will not be supported or allowed.
Students are responsible for their ethical and educational use of the technology resources of the AISD.
Access to the AISD technology resources is a privilege and not a right. Each employee, student, and/or parent will be required to follow the rules of the AISD Acceptable Use Policy. Violations of these rules will result in the loss of privileges as well as other disciplinary action as defined by the district’s Acceptable Use Policy, Plan of Discipline, or other policies.
Recognizing that it is impossible to define every instance of acceptable and unacceptable use, it will be at the discretion of the network administrator and/or school administration to use judgment as to what is acceptable in any undefined instances that may arise.
Transmission of any material that is in violation of any federal or state law is prohibited. This includes, but is not limited to the following: confidential information, copyrighted material, threatening or obscene material, and computer viruses.
Any attempt to alter data, the configuration of a computer, or the files of another user, without the consent of the individual, school administrator, or technology administrator, will be considered an act of vandalism and subject to disciplinary action in accordance with school discipline policy.
All users of the district’s technology resources and/or school network must sign the district Acceptable Use Policy and abide by the rules defined in the district’s Acceptable Use Policy. This is in addition to the rules and policies that this document AISD Chromebook Policy contains.

Privacy and Safety

Do not go into any chat rooms other than those set up by your teacher or mandated in other distance education courses.
Do not open, use, or change computer files that do not belong to you.
Do not reveal your full name, phone number, home address, social security number, credit card numbers, passwords, or passwords of other people.
Remember that network storage is not guaranteed to be private or confidential. District Administration reserves the right to inspect your files at any time and will take the necessary steps if files are in violation of the district’s Acceptable Use Policy.
If you inadvertently access a website that contains obscene, pornographic or otherwise offensive material, notify a teacher or the principal immediately so that such sites can be blocked from further access. This is not merely a request. It is a responsibility.

Legal Propriety

All students and staff must comply with trademark and copyright laws and all license agreements. Ignorance of the law is not immunity. If you are unsure, ask the network administrator if you are in compliance with the law.
Plagiarism is a violation of the Anna High School discipline code. Give credit to all sources used, whether quoted or summarized. This includes all forms of media on the Internet, such as graphics, movies, music, and text.

Email

Students in need of email for academic reasons will only be allowed email access through an address assigned by the district. This email access will be through a Google Gmail system managed by the AISD. The interface is heavily monitored by the AISD network administrators and is subject to filtering of inappropriate content.
Always use appropriate language.
Do not transmit language/material that is profane, obscene, abusive, or offensive to others.
Do not send mass e-mails, chain letters, or spam.
No private chatting during class without permission is allowed.
Email is subject to inspection at any time by school administration.
Students will only be able to communicate with other AISD students and faculty.

Consequences

The student whose name a system account and/or computer hardware is issued will be responsible at all times for its appropriate use. Non-compliance with the policies of the Chromebook Policy Handbook or the AISD's Acceptable Use Policy will result in disciplinary action as outlined by the discipline code and/or other school policies for the user unless there is proof that another is responsible.
Electronic mail, network usage, and all stored files shall not be considered confidential and may be monitored at any time by the network administrator or other school administrators to ensure appropriate use. AISD cooperates fully with local, state, or federal officials in any investigation concerning or relating to violations of computer crime laws.

Privacy

Students have no expectation of confidentiality or privacy with respect to any usage of a Chromebook, regardless of whether that use is for district-related or personal purposes, other than as specifically provided by law. The School may, without prior notice or consent, log, supervise, access, view, monitor, and record use of student Chromebooks at any time for any reason related to the operation of the school using installed monitoring software. By using a Chromebook, students agree to such access, monitoring, and recording of their use.

By signing this document, the student agrees to only use the Chromebook in accordance with the Acceptable Use Policy found on the Anna ISD website, and understands that the district has permission to monitor this district device and its location at all times.

Software Installation

Originally Installed Software

Chromebook software is delivered via the Chrome Web Store. These are web-based applications that do not require installation space on a hard drive. Some applications, such as Google Drive, are available for offline use. The software originally installed on the Chromebook must remain on the Chromebook in usable condition and easily accessible at all times.

All Chromebooks are supplied with the latest build of Google Chrome Operating System (OS), and many other applications useful in an educational environment. The Chrome OS will automatically install available updates when the computer is shut down and restarted.

From time to time the school may add software applications for use in a particular course. This process will be automatic with virtually no impact on students. Applications that are no longer needed will automatically be removed by the school as well.

Virus Protection

Virus protection is unnecessary on the Chromebook due to the unique nature of its design.

Additional Software

Students are unable to install additional software on their Chromebook other than what has been approved by AISD.

Logo Image

In This Section