An activity is a fundraiser when there is a collection of money for:
- goods (catalog sales, passbook/discount cards, yearbooks, t-shirts, etc.)
- services (car wash, dance, festival, etc.)
- events (sporting event, play, concert, banquet, etc.)
- pledges drives (walk-a-thon, free throw-a-thon, etc.)
Types of Fundraisers Major Events/Services Ongoing/Passive Catalog Sales
Discount Card Sales
Student Night Out
Restaurant Spirit Nights
Major Fundraisers may not overlap on the same campus.
Elementary Campuses 2 Major (Campus-wide) Fundraisers
are permitted per school year
Secondary Campuses 1 Major Fundraiser is permitted for
each organization per school year
All organizations must adhere to The AISD Fundraising Guidelines.
Grade Levels, Team Sports
BETA Club, Student Council
The campus should not have a fundraiser for the sole purpose of accumulating funds in their campus activity account.
Campus fundraising projects
should be organized, controlled, supervised by District staff.
Must have a student activity
account established through
the AISD Finance Office. Student organization fundraisers should
be organized and performed by
the student club; and controlled
and supervised by the sponsor.
Students must vote on all fundraising decisions. The sponsor must submit "Approval of Use Student Activity Fund" form.
Must have their own 501(c)(3) exempt status and cannot purchase in the name of the District.
Must be supervised by appointed District personnel.
AISD personnel may not be involved in the receipt, deposit, or account activities during school hours.
AISD Fundraising Guidelines
1. The purpose for collecting funds will be for the direct benefit of the students.
2. All fundraising activities must be approved in advance by the principal submitting the Fundraising Request Form.
a. Fundraisers for a school year must be submitted before October 1, of that school year.
b. Prior arrangements with companies should not be made until the fundraiser has been approved and the form is completed.
c. The fundraising activity cannot begin until the sponsor is notified that the project has been approved.
3. The sponsor is responsible for keeping accurate records of all fundraising activities.
a. Checks may not be made out to individuals.
b. Funds collected on campus must be stored in a secure location on Anna ISD property and deposited within 3 business days of receipt.
c. All funds must be counted and verified by two people and documented.
4. At the conclusion of the activity, the appropriate Reconciliation Form must be completed and submitted to the Business Office.
5. Funds shall only be used for the purpose(s) for which they were raised.
6. Major Fundraisers shall last no more than 2 weeks.
7. Fundraisers must adhere to the “Smart Snacks Rule”.
SMART SNACKS RULE
As of July 1, 2014, schools that participate in the National School Lunch Program (NSLP) are required to abide by the nutrition standards laid out in the Interim Final Rule on All Foods Sold in School: Smart Snacks.
Elementary – Food may not be sold on school campus from midnight until 30 minutes after the end of the official school day.
Middle School – Food may not be sold on school campus from 30 minutes before to 30 minutes after meal periods.
High School – Food may not be sold in areas where reimbursable meals are sold and/or consumed during meal periods.
- No student can be required to participate in a fundraiser.
- Fundraising projects may not be used to fund curriculum.
- Student participation in approved fundraising activities shall not interfere with the regular instructional day.
- Campuses are not allowed under Texas Law (The Charitable Raffle Enabling Act) to sponsor or conduct raffles, bingo, and other games of chance.
- Fundraisers should not overlap another at the same campus
Outside Organizations may not solicit contributions of any type from students within the schools.
A campus or organization may NOT donate to a charitable organization using campus activity funds.
A Student Organization may adopt an outside charitable organization or community drive as a community service project, such as food drives. Funds cannot be used to purchase items or disbursed directly to outside organizations.
Students may participate in community drives on a strictly voluntary basis and shall not disrupt the regular school day.
Fundraiser projects (Major and Events/Services only) will be posted on the AISD Fundraising Calendar. Each campus will have a Fundraising Calendar that feeds into the District Fundraising Calendar. Immediately following approval of a fundraiser, it is the responsibility of the sponsor to notify the campus webmaster to put the fundraiser on the Campus Fundraising Calendar.
Individual/Organization Webpages must include:
Participation is voluntary
Goal/purpose of fundraiser
Post fundraising results/amount raised
Informational Material for Parents must include:
Participation is voluntary
Goal/purpose of the fundraiser
“Anna ISD Administration has approved this fundraiser.”
- Fundraiser Request Form
- Fundraiser Reconciliation Form
- District Fundraising Calendar
Fundraiser Process 1 Read Guidelines 2 Sponsor completes Fundraiser Request Form 3 Admin approves/denies Request (check District Fundraiser Calendar) 4 Admin notifies Sponsor If Approved 5 Sponsor sends Webmaster fundraiser details 6 Sponsor puts fundraiser details on the webpage 7 Webmaster enters details on Google Fundraiser Calendar Upon Completion of Fundraiser 8 Sponsor fills out Fundraiser Reconciliation Form, submits to AIS Business Office and follows all Anna ISD financial policies
Share this Fundraiser Request Form link with approved parent groups.
DonorsChoose.org is a nonprofit organization that allows individuals to donate directly to public school classroom projects. AISD teachers must have principal's approval to use this resource. The sponsor must complete the Fundraiser Request Form.
· Must have the principal’s permission/approval.
· Has the teacher exhausted all other resources?
· Must directly & positively impact the learning process (principal’s discretion).
· NO pictures of our kids to be used to promote or placed on the DonorsChoose Website.
· Anna ISD/school owns the property.